Tracking EMS CE'S

MariaCatEMT

MariaCatEMT

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Are any of you responsible (especially those of you that are strictly volunteer) for tracking CE's for the EMT's on your department? If so, do you just maintain paper records, or do you use a computer program as well? Up until now, EMT's on our department were responsible for maintaining their own records, but our EMS officer is discovering that not all the EMT's track this very well, and when it comes time to renew licenses, things get a bit hectic. I've tracked my own hours, and have always turned in supporting documentation for outside classes, so I am not concerned for myself. I'm just curious what methods other departments use.
 
Me too....
 
We use Firehouse software to track all of our CME's. Each member fills out a training roster (signs in) for each class they attend, and how many hours it was. The state also mandates our minimum training requirements for recert, so if everyone attends only these classes, they recert without a problem.
 
ffemt8978 said:
We use Firehouse software to track all of our CME's. Each member fills out a training roster (signs in) for each class they attend, and how many hours it was. The state also mandates our minimum training requirements for recert, so if everyone attends only these classes, they recert without a problem.
Click to expand...

We're the same to some extent. All departmental drills (fire and EMS) have a drill sheet filled out which lists the topic, instructor, hours and attendees. This is then entered into Firehouse by one of our Captains.

For EMS, our training provider (UCLA) also maintains a seperate roster, and we're each given a two-part form with the course name and hours, plus the school info, that we sign...one copy goes to UCLA and the other we keep for our records. This is the official document that would have to be submitted...County EMS might accept the departmental record, but this is the preferred "proof".

Our previous EMS instructor also used a seperate roster and kept his own records. Most everyone is certified through the department itself (under the authority of the State Fire Marshal and County EMS), so the records just have to be kept internally. A few of us (myself included) were certified when we joined, so we have to send the records in ourselves to the county. All we had to do was request this from the old instructor and he'd give us a sheet (like what UCLA uses) for each drill we attended. I'm currently trying to get these from him for the last year as I renew in June.
 
My hubby actually developed software to use when he was a EMS coordinator. He even had it to track and alert when people were up for relicensure,CPR renewal and when meds reached the expiration dates and out of which bags these meds came from (there were three bags). I think it had a few other bells and whistles as well. Excellent program. We would love to get it marketed.
 
This sounds like a job for FileMaker Pro.

Custom databases made easy. heh.
 
Since our hospital has an education department, part of their duties is to maintain an up to date record of all training staff has completed.

It works out very well.
 
You can also use a spreadsheet type for data. I color code different crews.

R/R 911
 
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